Koiva Technologies Ltd · Nairobi

Where an opening becomes a hire.

The recruitment operating system for African employers and agencies. Every application tracked, every candidate vetted, every interview scheduled — and the whole decision defensible afterwards.

Not a job board. Not an HRIS. The layer between them: the process from the moment a role opens to the moment someone signs.

Demo login · recruiter@sanaa.co / koiva1234

Backend Engineer · Acacia Bank
Open
Screened
A. Wanjiru
Backend Eng
K. Otieno
Backend Eng
Interview
N. Achieng
Backend Eng
Offer
M. Kamau
Backend Eng
AI match · avg 82%Next interview · Thu 10:00 EAT
1 subscription
Unlimited clients
6 stages
Apply → signed
M-Pesa +2
Local payments
Append-only
Audit trail
How it works

From requisition to signature, in one place

Each step hands off to the next automatically — no spreadsheets, no lost email threads.

Step 1

Open a role

Raise a requisition, get it approved, and publish a branded careers page in minutes.

Step 2

Collect & screen

Structured applications, knock-out routing, and AI matching against the job description.

Step 3

Interview

Panels publish availability, candidates self-book in their timezone, links fire automatically.

Step 4

Decide & sign

Score, offer, e-sign, and keep every artefact for a decision that stands up later.

The platform

Everything a hire touches

Built as modules that share one tenant-isolated data model.

H1

Pipeline

Requisitions, a branded careers page, structured applications, knock-out routing, and stages that replace the inbox.

H2

Scheduling

Panel availability → candidate self-books in their own timezone → meeting link auto-created → reminders fire.

H3

Agency mode

One subscription, many clients. Per-client branding and a portal — isolation is a data-model fact, not a bolt-on.

H4

Assessments

Send timed assessments, capture responses, and score candidates against a consistent rubric.

AI

Matching

Claude reads each applicant against the JD and explains the fit — with a transparent heuristic fallback.

H0

Evidence

An append-only audit log and multi-jurisdiction data protection so every hire is defensible afterwards.

Why it's different

Independent, local, and built to be allied

Independence

Built by a technology company with no placement business. An agency's pipeline never sits on a competitor's server.

Local build

KES and multi-currency, M-Pesa alongside Flutterwave and Paystack, SMS where email fails, mobile-first for modest devices.

Boards as allies

Recruit sits above BrighterMonday, Jobberman and Fuzu and publishes to them — never competing for candidate flow.

A quarter, at a glance

Analytics

Where candidates fall out — so you fix the right stage.

Applied
240
Screened
96
Shortlisted
41
Interviewed
18
Hired
4
Conversion, applied → hired1.7%

See the whole thing running

The demo workspace is seeded with a live pipeline, a client portal, and finance — sign in and click around.